VIMS 5.16.12.4 User Guide

VIMS Module and Activity Flows

The Vaccine Inventory Management System (VIMS) module (or the Vaccine Ordering Management System (VOMS) module in the US) complements the CDC's Vaccine Tracking System (VTrckS). VIMS provides a convenient way to handle the orders directly from within the registry. Note that throughout this document, VOMS also generally refers to VIMS.

Most of the VIMS module's features are available from the Orders and Transfers menu, located along the left side of the application. From this menu, users with the correct access levels and permissions can monitor the Organization's vaccine inventory, and place or approve vaccine orders and vaccine transfers.

The goal of the VIMS module is to manage inventory for all of the providers in the registry. This allows state and local health jurisdiction administrators an electronic visibility to all providers in the state/region.

VIMS Components

The following are VIMS-related functions, but they are not always performed by the same person:

• Administration - located throughout this document
• Reconciliation - see Inventory Reconciliation
• Alerts - see Inventory Alerts
• Provider ordering - see Orders
• Order approval - see Approve or Deny an Order
• Order receiving - see Receive an Order
• Order transfers - see Transfers
• Vaccine returns - see Return Vaccines

The user access levels and permissions determine what each user can view and do within the application. A user with permission to place orders, for example, may not have permission to approve orders.

Specifically, the Lot Numbers and Orders/Transfers categories in the menu are from the VIMS module.