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(startingadmin for AZ has more) + include settings on Organization (IRMS) > Maintenance (Details) page!!!
Many of the applications configurable settings are located on the Administration Main Menu page. However, the actual settings a user can view and update depends on their access level and permissions, as well as whether or not additional modules are connected to the application. To get to the Administration Main Menu page, click Administration in the menu.
The main categories of configurable settings on the Administration Main Menu page are:
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The following settings pages are located in the Settings category on the Administration Main Menu Page:
These settings configure the vaccine families and other settings that appear throughout the application. Measles, Mumps, and Rubella require separate forecasting logic when administered independently, so they are treated as a separate family. Therefore, if MMR and Measles are entered on the same day, the entry is not rejected. When Measles and Rubella are administered on the same day, a message appears indicating A vaccination from the same family as Rubella (and/or Measles) was entered for the same day.
Only users with the appropriate access level and permissions can configure these settings. Also, some of the settings may not be available depending upon state configuration.
To open the Registry Vaccine Family Settings page, click Administration > Settings > Registry Vaccine Family Settings. Edit the settings as needed and click Update to save the changes and return to the Administration Main Menu page.
To remove any new changes but still remain on the page, click Reset.
Once saved, the settings will update for users the next time they log in to the application, provided they have the appropriate access level and permissions.
Where do they add the new vaccine families? Include link to topic here.
These are the columns and settings that appear on this page:
| Field | Description |
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Vaccine Family |
Lists all of the vaccine families. |
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Include in Forecast and Reminder/Recall |
Select the checkbox to include the vaccine family in the sections of the application related to forecasting and reminder/recall. |
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Include in Child Care |
Select the checkbox to include the vaccine family in the sections of the application related to childcare. |
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Suppress Dose1 Forecast |
Select the checkbox to not include Dose 1 of the vaccine family in forecasting. |
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Vaccination Grace Period |
Select a numeric value to represent the window of time for vaccination administrations to occur. |
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Maximum Patient Age |
Enter the maximum patient age for the vaccine family as a numeric value in the first box, then select Days, Months, or Years in the drop-down list next to it. Select either All or Dose 1 to indicate whether the maximum patient age is for all vaccines in the family (default) or only for the first dose.
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This option is used by Registry Client users with the Provider Ordering and State Approver permissions. The state uses this option to define the requirements for accountability. Once the entry is added, the information appears on the Orders/Transfers page to allow the user to enter the date of report receipt.
Generally, there should be one accountability requirement for each of these:
The Days in Between setting is used to determine the Yes/No entry in the Past Due? column for the above accountability areas on the Create Order page.
To add or edit accountability requirements, click Administration > Settings > Accountability Requirements. The Accountability Requirements List page appears.
To add a new accountability requirement, click the Add button. The Accountability Requirement [Add] Page opens. Enter the information and click Save when finished. The fields and descriptions on this page are:
| Field | Description |
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Description |
Enter a description for this accountability requirement. This field is required. |
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Days in Between |
Enter the number of days allowed between submissions (of cold storage temperatures, lot number summaries, doses administered, or other accountability type). |
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Inactive |
Select this option if this accountability requirement is not an active one. |
To edit an existing accountability requirement, click the number hyperlink in the Number column for the accountability requirement you want to edit. The Accountability Requirement [Edit] page opens. Make the changes as necessary (see the list of fields and descriptions in the Add a New Accountability Requirement section above) and click Save.
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