Addresses Tab

For instructions on how to view or edit the Addresses tab page, see View/Edit Case Details.

The available fields, options, and buttons on the Addresses tab page are as follows:

Field/Option/Button

Description

(drop-down arrow button)

Select one of the following options to perform an action:

Case Definition - Opens the disease information in another browser tab or window and displays the Centers for Disease Control and Prevention (CDC) or other source, such as Red Book Online
Vaccination Records - Opens the patient vaccination record from the registry application (if it exists) in another browser tab or window. This option is available only for human cases. See View Vaccination Records
Print Investigation - Select this option to print a summary of the case information. See Print a Case Investigation
Print Case Report - Select this option to print a one-page summary of the core investigation fields. This option is available only for human cases
Print Physician Card - Select this option to print the case details entered by the physician card user. This option is available when the case has been entered by a physician card user
Debug HL7 CDC Export - Opens a new browser tab or window to display the fields that are being sent to the CDC. This option is available when the disease of the opened investigation is exported using any other method than NETSS export (configured in CDC Export Mapping) and is displayed when the HL7 CDC Debug Export permission is granted in the Administrative Debug Permissions section. See Debug HL7 CDC Export
Debug Database for Patient - This option is visible when the Debug Mode permission is granted in the Administrative Debug Permissions section. It displays the database information about the patient. Contact STC to use this
Debug Database for Case - This option is visible when the Debug Mode permission is granted in the Administrative Debug Permissions section. It displays the database information about the case. Contact STC to use this

To display this section on the Addresses tab page, click the header. This section lists the addresses where the patient has resided and the duration of stay at each address.

Field/Option/Button

Description

Create New Address

Click this button to add a new address. This button displays when you click the Edit button on the main Investigations tab page for the case. See Create a New Address.

Enter the first few characters of the search name or date to narrow the listed results. The list automatically filters based on what is entered in the field.

From/To Date

The From date is the date when the patient began residing at the address. A blank From date is considered to be the address prior to the case investigation.

The To date is the date when the patient left the provided address. A blank To date is considered to be the current address.

These dates are compared to the Onset Date or the Referral Date (if the Onset Date is unavailable) when determining the investigation address.

NOTE:

When a single address exists, the system leaves the To and From dates empty. This implies that the address is valid and has been valid throughout the duration of the case investigation. When more than one address is present within the address history, the system must be told when the address became effective. This is done by adding the address To and From date information
Before adding a new address, you must designate the To and From dates for each existing address on the Edit an Address page. See the Edit an Address section for the available fields and their descriptions

Address

The patient's address.

County/Borough

The name of the patient's county/borough.

Investigation Address

An X in the field indicates that this address is the investigation address. The investigation address is calculated based on the following information:

The investigation address is the patient's address if the From/To dates of the address fall around the case's Event Date. If there are no valid dates, the address is considered to be current and it is assumed that the address is the same as what was provided for the Event Date
If there is no patient address, the physician's (referrer's) address is used as the investigation address. (Valid only for Alaska)

View

Click this button to view the address details. This button displays when you click the View button on the main Investigations tab page for the case. See the Create a New Address section for available fields and their descriptions.

Edit

Click this button to edit the address details. This button displays when you click the Edit button on the main Investigations tab page for the case. See the Create a New Address section for available fields and their descriptions.

Field	Description
Street Line 1	The first line of the address.
Geocode Source	The source of the geocoding. Example: ArcIMS, Manual Geocode.
Street Line 2	The second line of the address, if applicable.
City	The city name.
County/Borough	The county/borough name.
State	The state name.
Zip	The zip code.
Jurisdiction	The jurisdiction of the area.

Create a New Address

To create a new address, first search for the case and/or locate it in the case list on the main Investigations tab page, then click the Edit button for the case. The Case Reporting tab page opens. Click the Addresses tab, then click the Create New Address button. Enter the parameters and click Create Address. Click the Cancel button to return to the Addresses tab page.

Field

Description

Street 1

Enter the first line of the address.

Geocode Source

The source of the geocoding. Example: ArcIMS. This is a read-only field.

Street Line 2

If applicable, enter the second line of the address.

State

Select the state of the address from the drop-down list.

NOTE: If the state is changed, the City, Zip and County/Borough fields are cleared. If the state is not the customer’s state, the County/Borough is disabled. If County/Borough is changed, the City and Zip fields are cleared.

City

Enter the city of the new address. First, select a state, then type the first four letters of the city name. When the pop-up list of city names and zip codes appears, select the city name and zip code from the list. The City, Zip, and County/Borough code fields are populated with the stored information.

Zip

Enter the zip code of the new address. This field is automatically populated by selecting the City field.

County/Borough

Select the county/borough from the drop-down list. Select the state first.

Coordinates X

Enter the latitude of the address. This value is not automatically populated when an address is geocoded by the system.

Coordinates Y

Enter the longitude of the address. This value is not automatically populated when an address is geocoded by the system.

Edit an Address

NOTE: If a local user is only allowed to access a specific jurisdiction per their user/role permissions, they no longer have access to a case if they change the address to a location outside of the jurisdiction they are allowed to access. This does not apply for the state-level users, since they have statewide access.

To edit the address information, first search for the case and/or locate it in the case list on the main Investigations tab page, then click the Edit button. The Case Reporting tab page opens. Click the Addresses tab, search for the address or locate it in the patient address history section, and then click the Edit button for the address. Make any necessary changes and click Submit Changes. Click the Cancel button to return to the Addresses tab page. See the Create a New Address section for the available fields and their descriptions. Note that if the new address is outside the jurisdiction area depending on the roles and permissions, the case may not be displayed in the case list and you may not be able to view the page.

Impact of Changing Address Information

Changes to the address information listed in the following table can cause the case to be referred to another jurisdiction.

Field

Description

Address

If you change any of the following address information, Sentinel re-examines the case for the best possible address source to establish the case investigation address:

If the From/To dates for the address are near the case's Event Date, this is the patient's address
If there are no valid dates, the address is considered to be current and the same as what was provided for the Event Date
If there is no patient address, the physician's (referrer's) address is used. (Valid only for Alaska)

Sentinel automatically attempts to geocode the investigation address after a change has been made. This may result in a change of jurisdiction if the new address is in a distinct jurisdiction. Example: Providing a patient's home address where previously only a provider's address in a specific jurisdiction was available results in a referral to the patient's jurisdiction. A referred case is no longer listed within the case list of the original jurisdiction, but now appears in the case list of the appropriate jurisdiction.

If the patient has/had previous public health case investigations, changes to address history information may also affect the jurisdiction of those cases.

After a case is changed to out of state, the jurisdiction becomes statewide and the local user cannot view it.

From/To Date

When adding a new address or editing an existing address, the From and To dates must not overlap.

Field	Description
Street 1	The first line of the mailing address.
Street 2	The second line of the mailing address.
State	The state name.
City	The city name.
Zip	The zip code.
County/Borough	The county/borough name.
Phone
Home Phone	The home phone number.
Ext	The extension of the home phone number, if applicable.
Work Phone	The work phone number.
Ext	The extension of the work phone number, if applicable.