Sentinel logo  Sentinel 5.18.8 User Guide

Disease Management

Diseases are added and edited by authorized users on the Disease Management page. To open the page, click the General Configuration > Disease Management menu link.

The Disease Management page lists the diseases currently in the application. Under the list of current diseases, the number of diseases displayed on the page is listed (for example, Showing 1 to 10 of 153 entries) and on the right side of that line are previous and forward arrows. Click the arrows as needed to display any additional diseases.

To add a new disease, click the New button. See the Add a New Disease section below for more information.

To export the list of current diseases, click the Export button. The list of current diseases is exported as a CSV file.

The columns and options on the Disease Management page are as follows:

Column/Option Description
Show ___ entries Select from the drop-down list the number of entries to display on the page: 10, 20, 50, or 100.
Search Enter a few characters of the disease name, code, class, or supplemental form in the search field to narrow the list of diseases. The list automatically filters based on what is entered in the field.
Disease Name The name of the disease.
Code The disease's code number within the application.
Active Whether or not the disease is active in the application (Yes/No).
Group The disease group name.
Programs The programs to which the disease belongs.
Class The name of the disease class.
Supp Forms The name of any supplemental forms.
Investigator The name of the investigator.
Edit Disease Click this button to edit the disease information. See Edit a Disease for more information.

Add a New Disease

To add a new disease to the application:

  1. Click the General Configuration > Disease Management menu link.
  2. Click the New button on the Disease Management page. The Add/Edit Disease page opens.
  3. Enter the disease information and click Create New Disease Code.
  4. To reset the fields and start over, click Reset.
  5. To return to the Disease Management page without saving any changes, click Cancel.

The available fields and options on the Add/Edit Disease page are as follows. Required fields are red and have an asterisk after them.

Field Description
Disease Name * Enter the name of the disease. This field is required.
Disease Code This is a read-only field that displays once the disease code has been entered.
Definition URL Enter the website address (URL) for the disease definition.
Active * Select this option if the disease is active within the application. (Default is selected.) To inactivate the disease, deselect the option.
Aggregate If this disease is an aggregate, select this option. The default is deselected.
Disease Group * Select the disease group from the drop-down list. This field is required.
Program Group * Select the program group(s) from the list box. At least one program group is required.
Disease Class Select the disease class from the drop-down list.
Definite Match Range * Enter the definite match range number and select the timeframe from the drop-down list (examples: Days, Hours, Weeks, Months). Select the definite range date category from the Based On drop-down list. Examples: Onset Date (default), Diagnosis Date, Referral Date. This field is required.
Probable Match Range * Enter the probable match range number and select the timeframe from the drop-down list (examples: Days, Hours, Minutes, Weeks). Select the probable match range date category from the Based On drop-down list. Examples: Lab Report Date (default), Diagnosis Date, Onset date. This field is required.
Investigator (Auto Assign Case) To automatically assign the case to an investigator, select the user name from the drop-down list. All Inactive users displays [I] in the end of the username.
Supp Form Association 1 (Default) To associate the disease to a supplemental form, select it from the drop-down list. This is the default form for the disease.
Supp Form Association 2-3 To associate the disease to a second and third supplemental form, select them from the related drop-down lists.
Communication Letter Path If there is a communication letter, enter the path to it here.

After clicking the Create New Disease Code button, the Disease Management page reopens with the newly added disease added to the list and a code number automatically assigned to it.

Edit a Disease

To edit a disease:

  1. Click the General Configuration > Disease Management menu link.
  2. Search for the disease and/or locate the disease in the search results list.
  3. Click the Edit Disease button for the disease in the list. The Add/Edit Disease page opens with that disease's details pre-populated in the fields.
  4. Make any necessary modifications and click Submit Changes when finished.
  5. To return to the Disease Management page without saving any changes, click Cancel.

The available fields on the Add/Edit Disease page are as follows. Required fields are red and have an asterisk after them.

Field Description
Disease Name * Enter the name of the disease. This field is required.
Disease Code This is a read-only field that displays once the disease code has been entered.
Definition URL Enter the website address (URL) for the disease definition.
Active * Select this option if the disease is active within the application. (Default is selected.) To inactivate the disease, deselect the option.
Aggregate If this disease is an aggregate, select this option. Default is deselected.
Disease Group * Select the disease group from the drop-down list. This field is required.
Program Group * Select the program group(s) from the list box. At least one program group is required.
Disease Class Select the disease class from the drop-down list.
Definite Match Range * Enter the definite match range number and select the timeframe from the drop-down list (examples: Days, Hours, Weeks, Months). Select the definite range date category from the Based On drop-down list. Examples: Onset Date (default), Diagnosis Date, Referral Date. This field is required.
Probable Match Range * Enter the probable match range number and select the timeframe from the drop-down list (examples: Days, Hours, Minutes, Weeks). Select the probable match range date category from the Based On drop-down list. Examples: Lab Report Date (default), Diagnosis Date, Onset date. This field is required.
Investigator (Auto Assign Case) To automatically assign the case to an investigator, select the username from the drop-down list. [I] is appended to the end of all Inactive usernames.
Supp Form Association 1 (Default) To associate the disease to a supplemental form, select it from the drop-down list. This is the default form for the disease.
Supp Form Association 2-3 To associate the disease to a second and third supplemental form, select them from the related drop-down lists.
Communication Letter Path If there is a communication letter, enter the path to it here.

Add / Edit Secondary Disease Section:

The Secondary Disease section appears on the page only when the secondary disease name option is enabled in the system. If you want to use this option, contact STC.

The available fields, columns, and buttons in the Add/Edit Secondary Disease section, when enabled are as follows:

Field/Column/Button Description
Secondary Disease Name Displays the name of the secondary disease.
Active Displays the status of the secondary disease.
Edit Click this button to edit the secondary disease name.
Add Secondary Disease Click this button to create the secondary disease name for the selected disease. Enter the name of the secondary disease and set its status to Active, and then click the Create New Disease Name 2 button.

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