Sentinel 5.18.8 User Guide

Link an Outbreak Event with an Investigation

The following are the ways in which an investigation can be linked with an outbreak event:

Link from the Investigations Tab - When an investigation is assigned to an outbreak, and when the Outbreak Event ID column is selected on the Show/Hide window to show the column on the main Investigations tab page, a link (called Link) is available in the Outbreak Event ID field. Click the Link link to link the outbreak event to the investigation. See Link from the Investigations Tab
Link from the Investigations Case Reporting Tab - This link can be created only if an investigation is assigned to an outbreak that is associated with an Outbreak Event Form from the Case Reporting tab. Click the Home > Investigations tab, then search for or locate the investigation that is assigned to an outbreak event form in the case list and click the Edit icon (). Click the Link to Outbreak Event button in the Outbreak section to link the investigation with the outbreak event. See Link from the Investigations Case Reporting Tab
Link from the Investigation Supplemental Form Tab - This link can be created only if an investigation is assigned to an outbreak that is associated with an Outbreak Event Form from the Supp Form tab. Click the Home > Investigations tab, then search or locate the investigation that is assigned an outbreak event form in the case list and click the Edit icon. The Case Reporting tab opens, then select the Supp Form tab > Outbreak Form tab. See Link from the Investigation Supplemental Form Tab
Link from Outbreak Event Tab - When an investigation is assigned to an outbreak, and when the Investigation ID column is selected on the Show/Hide window to show the column on the Outbreak Events tab page, a link (called Link) is available in the Investigation ID field. Click the Link link to link the investigation. See Link from the Outbreak Events Tab

Link from the Investigations Tab

To link an investigation with an outbreak that is associated with an outbreak event form:

Click the Home > Investigations tab.
Search for the case and/or locate it in the list, and click the Link link in the Outbreak Event ID column. The Linking Investigation with Outbreak Event pop-up window opens.
Select the checkbox for the Outbreak Event ID that matches the investigation, and click Link Selected (which appears once a checkbox is selected).
Select Yes or No to confirm. The case investigation list on the main Investigations tab page is updated with the outbreak event ID for that particular case.
To cancel without selecting an outbreak event, click Cancel.

The available fields, columns, options, and buttons on the Linking Investigation with Outbreak Event pop-up window are as follows:

Field/Column/Option/Button	Description
Search	Enter the first few numbers of the Outbreak Event ID number or birthdate, or the first few characters of another field, to narrow the listed results. The list automatically filters based on what is entered in the field.
(select)	Select this option to link the outbreak event to the investigation.
Outbreak Event ID	A unique, system generated number that is automatically assigned to the outbreak event.
Patient Name	The name of the patient.
Date Of Birth	The patient's birthdate.
Current Sex	The patient's current gender.
View	Click this button to view or print the outbreak event form.
Create New	If no matches were found, then click this button to create a new outbreak event. See Create a New Outbreak Event from the Linking Investigation with Outbreak Event Window.

Create a New Outbreak Event from the Linking Investigation with Outbreak Event Window

To create a new outbreak event from an investigation, click the Create New button on the Linking Investigation with Outbreak Event window. The Create Outbreak Event from Investigation pop-up window opens; then select Yes or No to confirm. The case investigation list on the main Investigations tab is updated with the newly created outbreak event ID for that particular case.

Link from the Investigations Case Reporting Tab

To link an investigation with an outbreak that is associated with an outbreak event form:

Click the Link to Outbreak Event button on the Case Reporting tab. The Linking Investigation with Outbreak Event pop-up window opens.
Select the checkbox for the Outbreak Event ID that matches the investigation, and click Link Selected (which appears once a checkbox is selected).
Select Yes or No to confirm.
To cancel without selecting an outbreak event, click Cancel. The Outbreak Event ID field on Case Reporting tab page is updated with the linked outbreak event ID.
Click the Submit Changes button on the Case Reporting tab page to complete the Link action.

Click the View Form button in the Outbreak Event ID section of the Outbreak section to view the Outbreak Event Form under the Supp Forms tab page. If the summary form is associated with an outbreak, the Summary Form section appears in the Outbreak section. To view the summary form, click the View Form button in the Summary Form section.

See the Link from the Investigation Tab section for available fields and descriptions of the Linking Investigation with Outbreak Event pop-up window.

If no matches were found for the outbreak event, click the Create New button on Linking Outbreak Event to Investigation pop-up window. The Create Outbreak Event from Investigation pop-up window opens, then select Yes or No to confirm. The Outbreak Event ID field on Case Reporting tab is updated with the To Be Created Upon Submit status. Click the Submit Changes button on the Case Reporting tab page to complete the create and link actions.

Link from the Investigation Supplemental Form Tab

To link an outbreak event form to an investigation that is assigned to an outbreak:

Select the Outbreak Form tab on the Supp Form tab. The Outbreak Form tab opens displaying In order to fill this form, you need to associate an Outbreak Event with this Investigation message.
Select the checkbox for the Outbreak Event ID that matches the investigation, and click Link Selected (which appears once a checkbox is selected).
Select Yes or No to confirm. The Outbreak Form tab page is updated with the outbreak form, which can be edited.
To return to the main Investigations tab page, click the X button.

See Link from the Investigation Tab for available fields and descriptions.

If no matches were found for the outbreak event, click the Create New button. The Create Outbreak Event pop-up window opens. Select Yes or No to confirm. The Outbreak Form tab page is updated with the outbreak form, which you can edit.

Link from the Outbreak Events Tab

To link an investigation with an outbreak event:

Click the Home > Outbreak Events tab.
Search for an event and/or locate the event in the list and click the Link link in the Investigation ID column. The Linking Outbreak Event with Investigation pop-up window opens.
Select the checkbox for the Investigation ID that matches the outbreak event, and click Link Selected (which appears once a checkbox is selected).
Select Yes or No to confirm.
Click View to view or print the case report.
To cancel without selecting an investigation, click Cancel. The outbreak event list on the main Outbreak Events tab page is updated with the Investigation ID for that particular case.

The available fields, columns, options, and buttons on the Linking Outbreak Event with Investigation pop-up window are as follows:

Field/Column/Option/Button	Description
Search	Enter the first few numbers of the Investigation ID number or birthdate, or the first few characters of another field, to narrow the listed results. The list automatically filters based on what is entered in the field.
(select)	Select this option to select the investigation to be linked to the outbreak event.
Investigation ID	Displays a unique, system generated number that is automatically assigned to the investigation.
Condition	The name of the disease.
Patient Name	The name of the patient.
Date Of Birth	The patient's birthdate.
Current Sex	The patient's current gender.
Outbreak Name	The name of the outbreak.
View	Click this button to view or print the case report.
Create New	If no matches were found, then click this button to create a new investigation. See Create a New Condition for an Investigation from the Linking Outbreak Event with Investigation Window.

Create a New Condition for an Investigation from the Linking Outbreak Event with Investigation Window

To create a new condition for the investigation from the Linking Outbreak Event with Investigation window:

Click the Create New button.
Select the condition for investigation from the drop-down list.
Click the Create New button.
To cancel without saving any changes, click Cancel.
To close the pop-up window and return to the Linking Outbreak Event with Investigation window, click the X button on the right hand corner. The outbreak event list on the main Outbreak Events tab page is updated with the newly created Investigation ID for that particular case.

Unlink an Investigation from an Outbreak Event

Authorized users can unlink an investigation from an outbreak event. The unlink action can be performed from the main Outbreak Events tab page.

To unlink an investigation from an outbreak event:

Click the Home > Outbreak Events tab.
Search for an event and/or locate the event in the list, and then click the Edit icon ().
Click the Case Reporting tab, and click the X (Unlink) button in the Outbreak section on the Case Reporting tab page.
Once you click the X button and select Yes to confirm, the Outbreak Event ID field displays To Be Unlinked Upon Submit.
To complete the unlink action, click the Submit Changes button.

Click the View Form button in the Outbreak Event ID section of the Outbreak section to view the Outbreak Event Form under the Supplemental Forms tab page. If the summary form is associated with an outbreak, the Summary Form section appears in the Outbreak section. To view the summary form, click the View Form button in the Summary Form section. Click the X button to return to the main Investigations tab page.

Edit the Linked Outbreak Events with an Investigation

To edit the linked outbreak event with an investigation:

Click the Home > Outbreak Events tab.
Search for an event and/or locate the event in the list and click the Edit icon. The Outbreak Form tab page opens.
Make any necessary changes and click Submit Changes when finished.
If you want to edit any other case information on any other tab pages, make the changes and submit. See View/Edit Case Details.
To return to the main Outbreak Events tab page, click the X button.

NOTE: You cannot change the core data fields for an outbreak event which is linked with an investigation. The core data fields are highlighted in blue color and are read-only fields with tool-tip options.