Manage Accountability Submissions

This function is used to record the submission for accountability, such as receipt of the Temporary Log Report.

The Administration > Settings > Properties > Vaccine Management > Display Accountability Report Links on Order option and the Administration > Settings > Accountability Requirements settings must be enabled/configured in IWeb.

View Accountability Records

Only users from a "state approver" organization can view accountability records. To do so, click the Approvals & Management > Manage Accountability Submissions link in the VOMS menu (after entering the organization/facility in the search bar, if necessary). The Accountability Record Update page opens in the IWeb application.

NOTE: If the IWeb application "timed out" or otherwise cancelled the session, it may open to the login page instead of the Accountability Record Update page. Log in to the application again, click the Inventory Management menu link to return to VOMS, and then re-click the Approvals & Management > Manage Accountability Submissions menu link in VOMS.

Select one or more of the following search criteria and click Find. (For some organizations/facilities, a list appears automatically without conducting a search. If necessary, select search criteria to narrow down that list of records.) If you want to export the search results to a .csv file instead of displaying them on the page, click Export instead of Find.

Update/Receive Accountability Records

Before you can update or receive accountability records, you must first conduct a search (see the View Accountability Records section).

The Search Results section displays a list of all of the accountability records for organizations and facilities with a VFC PIN. There is a unique, separate row for each Accountability Requirement/Provider combination. State IIS users can make modifications and save the changes. The updates are then reflected on the Create Order and Approve Order pages.

On the Accountability Record Update page, click the checkbox(es) to select the organization(s) from which you have received a report, or click Select All. The Current Submit Date defaults to the current date, but can be modified.

To return to the VOMS application, click the Inventory Management menu link in IWeb.

Field	Description
Organization (IRMS)	Select the Organization (IRMS) from the drop-down list.
Facility	Select the specific Facility from the drop-down list.
PIN	If necessary, select the PIN from the drop-down list.
Requirements	To narrow search results, enter the requirements number.
Due Date	Select All, Only Past Due, or Only Within Date from the drop-down list to narrow the search results.