Vaccine Advertisement

If the organization/facility Allow Transfers option and the Administration > Settings > Properties > Vaccine Management > Enable Vaccine Advertisement option are enabled, authorized users can advertise vaccines to other organizations/facilities that might have a greater need for them. The other organizations/facilities can then request that the advertised vaccines be transferred to them.

Advertise Vaccines Available for Transfer

To advertise vaccines available for transfers, authorized users can click the Orders & Returns > Orders & Transfers menu link, and then click the New Transfer button on the Orders and Transfers page. The New Transfer page opens. Toward the top of the page is a Transfer / Advertise toggle switch; toggle the switch to Advertise.

Locate the vaccines available for transfer in the list, enter the transfer quantities, add the transfer reasons, and click Submit Advertisement. The vaccines are then listed in the Advertisement Listing tab section on the Orders and Transfers page. Note that the advertisement only appears for facilities that either do not have a transfer distance restriction set or for facilities that are within the configured transfer distance.

View/Request Advertised Vaccines

If the Restrict Transfer Distance property is set, the advertised vaccines listed are the ones available within the configured distance range. Advertised vaccines available outside of the configured distance are not displayed in the list. Otherwise, if the property is not set, all advertised vaccines are listed.

To search for a specific vaccine, either enter the first few characters in the search box (after which the list narrows to display only the vaccines that contain those characters in one of the fields), or click the Vaccine column header to sort the list alphabetically.

To request a vaccine, locate the vaccine in the list and enter the number of needed doses in the Requested Doses field. Note that the number of requested doses cannot exceed the number of available doses. Select as many vaccines as required and click Request Transfer at the bottom of the page. The Submit Transfer Confirmation window pops-up; review the information and click Submit. The transfer request is submitted for approval and a confirmation pop-up appears; click OK to close the pop-up.

Column/Field	Description
Vaccine	The vaccine, product details, package type, NDC number, and funding source.
Lot # / Exp Date	The lot number and expiration date for the vaccine.
Doses Available	The number of doses of the vaccine available for transfer.
Contact Info	The contact information (name, phone number, email address) for the facility advertising the vaccine.
Location	The city, state, and zip code for the sending organization/facility.
Date Advertised	The date the vaccine was first advertised.
Requested Doses	Enter the number of doses requested for the transfer.

Once a request for a vaccine has been submitted, that vaccine is removed from the list of advertised vaccines. If the transfer request is denied, the vaccine is placed back in the advertisement listing (as long as it has not yet expired). If the transfer request is approved, the vaccine is sent to the requesting organization/facility.

Column/Field	Description
Vaccine	The vaccine, product details, package type, NDC number, and funding source.
Lot #	The vaccine lot number.
Exp Date	The expiration date for the vaccine lot.
Available Quantity	The number of doses currently available to be transferred.
Advertise Quantity	Enter the number doses to advertise.
Advertise Reason	After entering the advertise quantity, click the Add Comment button to add the reason for the advertisement. The Advertisement Reason window opens. Enter the reason and click Save.