IWeb 5.17.5 User Guide

Lot Numbers

NOTE: If the Lot Numbers and Orders and Transfers menu categories are replaced by a VOMS 2.0 link in the IWeb menu, see the VOMS User Guide for information on how to use the stand-alone VOMS application.

The Lot Numbers menu (referred to as the Toolbox menu in the Mass Immunizations module) allows authorized users to work with lots and inventory management. For example, depending on their access level and permissions, users can:

Search, add, and edit names of lot numbers for consistent data entry and to avoid data entry redundancy - see Search/Add/Edit Lot Numbers
View inventory lot number logs and offsite logs - see View Inventory Lot & Offsite Logs
Configure and use 2D barcode scanning - see Generate a Barcode
Reconcile the inventory - see Inventory Reconciliation
Aggregate vaccine counts - see Aggregate Vaccine Counts
Review and correct log decrementing - see Decrement Lots
Reconstitute a smallpox lot - see Reconstitute a Smallpox Lot

After logging in, the Lot Numbers menu displays for authorized users after an Organization (IRMS Information Request Management System) and/or Facility is selected.

A state-configurable option for a Facility Inventory Manager can be configured to allow facility-wide lot number defaults to be used. If a user does not have lot number defaults configured in their Personal Settings, the Inventory Manager's defaults are used. However, if the user does have lot defaults configured, those settings override the Facility Inventory Manager's settings.

States can also turn on the 2D barcode functionality (Administration > Settings > Properties > Registry Settings > Enable Barcode Tools and others) to add the ability to scan a 2D barcode on the vaccine vial to add into inventory. These properties also allow for 2D barcode scans on the vaccination page. See the Administration Settings topic for more information.