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The Case Reporting tab page contains information regarding the case, patient, and investigation that is entered when the case is added via the New Human Case, New Non-Human Case, or Physician Card user option.
For instructions on how to view or edit the Case Reporting tab page, see View/Edit Case Details.
NOTE: If a note has been added and the Check here to set an alert message on the Case Reporting Tab page header. (This alert informs users that there is more information for this case inside the Notes Tab) option is selected on the Notes tab page, the message appears in red text below the header information on the Case Reporting tab page. |
The available fields, options, and buttons on the Case Reporting tab page are as follows:
Field/Option/Button | Description |
(drop-down arrow button)
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Select one of the following options to perform an action:
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Investigation Information Section:
To display this section on the Case Reporting tab page, click the header.
Fields/Options | Description | |
Disease Name * | The name of the disease being reported for the case.
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Died Due to This Condition | Indicates whether the patient has died due to this condition. | |
Date of Death | The date of death. | |
Case Classification * | The case status based on set definitions and criteria to
determine evidence of disease. This field is expected to be
resolved to Confirmed
or Not a Case as
a result of the investigation. A more detailed discussion
of case status is available within the CDC Case Definitions.
Available options are:
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Investigation Status * | The status of the investigation. | |
Initiated Date | The date when the investigation was started. | |
Method of Diagnosis | Displays the method of diagnosis. | |
Public Health Intervention | You can view the definition of the intervention by hovering
over the Info icon (![]() |
Investigation Dates Section:
To display this section on the Case Reporting tab page, click the header.
Field | Description | |
Onset Date | The date the symptoms of this disease first appeared. | |
Diagnosis Date | The date the case was diagnosed. | |
Referral Date | The date when the case was added to the system.
When you edit a case and change the patient's status, this date is set to the system date at the time of the change.
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MMWR Week | The Morbidity and Mortality Weekly Report (MMWR) publication week when the case was created. Sentinel calculates the MMWR week value based on the Event Date value. | |
MMWR Year | The Morbidity and Mortality Weekly Report (MMWR) publication year when the case was created. Sentinel calculates the MMWR year value based on the Event Date value. | |
Event Type | The date used for the event date. | |
Event Date | The Event Date can be one of the following:
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Patient Interview Information Section:
To display this section on the Case Reporting tab page, click the header.
Field/Option | Description |
Patient Interviewed | Displays one of the following to indicate whether the patient
was interviewed:
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Reasons for patient not interviewed | Displays one or more of the following reasons for the patient
not interviewed:
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Other (Specify) | Displays the reason if Other is selected in the Reasons for patient not interviewed field. |
CDC Information Section:
To display this section on the Case Reporting tab page, click the header.
Field/Option | Description | |
CDC ID | A unique, system-generated ID used to identify the case record in the NETSS and PHIN Messaging export. This field is populated when the Referral Date is entered. | |
Date/Time First Sent to CDC | The date and time the case was first sent to CDC. | |
Date/Time Last Sent to CDC | The date and time the case is last sent to CDC. | |
Last Transmission Method | The last transmission method used. | |
State ID | The patient ID or animal case ID for cases migrated from a legacy HAWK system. | |
Supplemental Form Status | Displays one the following supplemental (disease specific)
form statuses:
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Imported | Displays one of the following to indicate where the case
is from:
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CDC Export History | Click this button to export the CDC export history for the investigation. The CDC export details open in another browser tab or window displaying the CDC Information, CDC Export History, and CDC Export Delete Queue. |
Outbreak Section:
To display this section on the Case Reporting tab page, click the header.
Field/Option | Description |
Outbreak | Indicates whether the condition was part of an outbreak or not. |
Outbreak Name/ID | If Yes is selected in the Outbreak field, it displays the outbreak name or ID. |
Outbreak Event ID (only for Non-Human Cases) | The outbreak event ID associated with the outbreak. |
Conditions / Symptoms Section:
This section is displayed only for human cases. To display this section on the Case Reporting tab page, click the header.
Field/Option | Description |
Fever>100 | Indicates whether or not the patient had a fever greater than 100 degrees. |
Cough | Indicates whether or not the patient had a cough. |
Sore Throat | Indicates whether or not the patient had a sore throat. |
Vaccination Received | Indicates whether or not the patient received a flu vaccination. |
Last Vaccination Date | The date when the flu vaccination was received. |
Jaundiced | Indicates whether or not the patient has or had jaundice. |
Pregnant During Illness | Indicates whether or not the patient is or was pregnant during the illness. |
EDC or Delivery Date | If the Pregnant During Illness field is set to Yes, this displays the EDC or delivery date. |
Date Type | If the Pregnant During Illness field is set to Yes, this displays the type of date entered in the EDC or Delivery Date field. |
Animal Name Section:
This section is displayed only for non-human cases. To display this section on the Case Reporting tab page, click the header.
Field/Option | Description |
Animal Name | The animal's name. |
To display this section on the Case Reporting tab page, click the header.
Field/Option | Description |
Inpatient/Outpatient/ER | Displays the type of patient:
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Hospitalized | Indicates whether or not the patient was hospitalized. |
Medical Record Number | The medical record number of the patient. |
Date Admitted | The date the patient was admitted in the hospital. |
Date Discharge | If the Hospitalized field is set to Yes, this displays the discharge date. |
# of Days Hospitalized | If the Hospitalized field is set to Yes, this displays the number of days the patient was hospitalized. |
Hospital Name | The name of the hospital. |
Facility ID | The identifying number of the hospital facility. |
Hospital Address |
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Street | The street address of the hospital. |
City | The city name of the hospital. |
Zip | The zip code of the hospital. |
State | The state name of the hospital. |
County/Borough | The county/borough of the hospital. |
Animal Case Information Section:
This section is displayed only for non-human cases. To display this section on the Case Reporting tab page, click the header.
Field/Option | Description |
Animal Species * | The species of the animal. |
Tag Number * | The numeric ID for non-human West Nile Virus cases. |
Tag Number Type * | The type of the tag number. |
Location | The location where the animal was encountered. |
You can assign an investigator to a case if you have the Reassign Cases
permission enabled in the Investigation Workflow Permissions section.
The Investigator Assign option is not displayed in the drop-down
arrow button () on the Case Reporting tab page
if you do not have this permission. The case can be assigned in two ways
- first from the Action menu button
on the main Investigations tab page and second from the drop-down
arrow button on the Case Reporting tab page.
NOTE: If a user has Edit access to a case through the Program Group Management menu, the case can be reassigned. |
To assign an investigator to a case from the Case Reporting tab page, select the Investigator Assign option in the drop-down arrow button. The Investigation Information page opens. Select the investigator name from the Re-assign To drop-down list and click Submit Changes. To continue without making any changes and return to the Case Reporting tab page, click the Cancel button and select Ok to confirm.
This is a state-configurable option and may not appear for your state.
To view and print a patient's vaccination record, select the Vaccination
Records option from the drop-down arrow
button ()
on the Case Reporting tab page. The Patient Vaccination Record Summary
page opens in another browser tab or window. The list of records can be
sorted by clicking on a column header. Under the list of current records,
the number of records displayed on the page is listed (for example, Showing 1 to 3 of 3 entries).
If a patient has a vaccination record in the IWeb registry application and the system is set up to communicate to the registry, the vaccination record is displayed in another browser tab or window. This viewing exchange is achieved using a Health Level Seven (HL7) interface between Sentinel and IWeb, whereby Sentinel queries IWeb using a shared Master Patient Index ID (MPI ID). It is assumed the patient has a First Name, Last Name, and Date of Birth (DOB) in Sentinel; otherwise, the Vaccination Records option is not displayed in the drop-down arrow button.
The available fields, options, and buttons on the Patient Vaccination Record Summary page are as follows:
Field/Option/Button | Description |
Click this button to view and print the vaccination record in the print view format. | |
Search | Enter the first few characters of the search name or date, to narrow the listed results. |
(Add Button) ![]() |
Click this button to expand the row to view the record details. |
Source | The source of the report. |
Patient ID | The patient ID number associated with the vaccine lot information. |
Patient Name | The patient's first and last name. |
Date of Birth | The patient's birthdate. |
Gender | The patient's gender. |
Race | The patient's race. |
Ethnicity | The patient's ethnicity. |
Home Phone | The patient's home phone number. |
Current Address | The patient's current address. |
Vaccine Family | The name of the vaccine family of the vaccination given to the patient. |
Vaccine Date | The date the vaccine was provided to the patient. |
Vaccine Manufacturer | The name of the vaccine manufacturer for the associated vaccine. |
Lot Number | The lot number of the vaccine. |
Contraindication | The registered contraindication, if any. |
To print a case investigation, select the Print Investigation option from the drop-down arrow button. The case summary opens in another browser tab or window. Click the Send to Printer button to print the case investigation details. Click the Close the Window button to close the window and return to the Case Reporting tab page.
The case summary contains information similar to what you enter when adding a new case; it does not include all the detailed information associated with a case investigation.
The information in the case summary includes:
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NOTE: For a disease that has an associated supplemental or CDC form, it can be printed by clicking the Print CDC Form button on CDC Form tab page and the Print [Form Name] button on the Supp Forms tab page. |
Users with the Complete Case and Close Case permissions enabled in Investigations Workflow Permissions can mark the case as completed and/or close the case.
To complete or close a case, first click the Home > Investigations tab, search for the case and/or locate it in the case list, and click the Edit button for the case. The Case Reporting tab page opens. You must set the Case Classification field to Confirmed or Not a Case and the Investigation Status field to Completed or Closed on the Case Reporting tab page, then click Submit Changes.
Once the Investigation Status field is set to Completed or Closed, the case can be viewed by clicking the View or Edit button on the main Investigations tab page. If you have Reopen Competed Case and Reopen Closed Case permissions granted in the Investigations Workflow Permissions section, the Investigation Status field can be edited and the case can be reopened.
To reopen the completed or closed case, click the Edit button in the case list on the main Investigations tab page. The Case Reporting tab page opens. The Investigation Status field can be edited and changed to any other status. When a status other than Completed or Closed is selected and saved, all the fields can be edited by any user with the permission to view the case.
If you do not have the permission to reopen the completed and closed cases, the case details can be viewed by clicking on any tab but the details cannot be changed and saved.