Sentinel 5.17.5 User Guide

Role Management

Users with the Manage Roles permission can add, edit and delete application roles from the Role Management page. To open the page, click the System Administration > Role Management menu link.

The columns and options on the Role Management page are as follows:

Column/Option	Description
New	Click this button to add a new role. See Add a New Role.
Search	Enter a few characters of the role name in the Search field. The list automatically filters based on what is entered in the field.
(Add button)	Click this icon to see what actions this role are related to within the application.
Name	The name of the role.
Timeout	The number of minutes a user with this role is allowed to remain idle before automatically being logged out of the application.
Edit	Click this button to edit the role. See Edit a Role.
Delete	Click this button to delete the role. See Delete a Role.

Add a New Role

To create a new role, first click the System Administration > Role Management menu link, then click the New button on the Role Management page. The Add Role page opens. Enter at least the required fields (in red text and marked with an asterisk) and click Submit at the bottom of the page.

The available fields and options on the Add Role page are as follows:

Field/Option

Description

Role Name *

Enter a descriptive, unique name for the role. This field is required.

Timeout *

Enter the timeout time, in minutes, that the user is allowed to remain idle before automatically being logged out of the application.

Administrative Permissions

Manage Users

Select this option if users with this role are allowed to create, edit and deactivate other users/roles, then select which roles can be managed. To select a role to be managed, click the plus icon to the right of the role name in the box. After a role is added, it can be removed by clicking the minus icon or by clicking the Remove All link.

Manage Roles

Select this option if users with this role can create, edit, and remove roles.

Manage Facilities

Select this option if users with this role can create, edit, and remove facilities, as well as add users to a facility.

Manage Outbreaks

Select this option if users with this role can create and edit outbreak names.

Manage Alerts

Select this option if users with this role can create, edit, and remove alerts for all users in the same data access level.

Form Management

Select this option if users with this role can manage custom forms.

Investigation Label Management

Select this option if users with this role can create, rename, and delete investigation labels.

Manage Lab Mappings

Select this option if users with this role can manage lab mappings for lab observation mapping management and specimen mapping management.

CDC Export

Select this option if users with this role can perform an export of cases to CDC (NETSS or HL7 CDC Export).

Edit Lab Mappings

Select this option if users with this role can edit unused lab mappings.

Edit General Configuration

Select this option if users with this role can edit general configuration settings.

Geographical Mapping

Select this option if users with this role can edit geographical mapping settings.

Receive Registration Requests

Select this option if users with this role can receive requests for access to the application. This permission can be manually enabled or disabled for each individual user.

Create, modify and delete system messages

Select this option if users with this role can manage the creation and modification of messages that are displayed to users when they first log in to the application.

Access Report Module

Select this option if users with this role can access the report module.

Run Reports by Disease Group

Select this option if users with this role can run reports by disease group.

Run Reports by Disease Class

Select this option if users with this role can run reports by disease class.

Administrative Debug Permissions

MPI Admin

Select this option if users with this role can view out-of-sync patients (MPI Admin).

Privileges Debug

Select this option if users with this role can view privileges in menus.

PWQ Admin

Select this option if users with this role can delete PWQ entries.

Case Listing Debug

Select this option if users with this role can view the Kodo queries in case listings.

Scheduler Debug

Select this option if users with this role can view details of the scheduled HL7 CDC export.

MPI Enable/Disable

Select this option if users with this role can enable or disable MPI from a case.

Debug Mode

Select this option if users with this role can use the debug mode.

Legacy Form Utils Form Debug

This option has been deprecated and will be removed in a future version.

Embedded Form Debug

Select this option if users with this role can access the embedded form debugger for CDC forms and custom forms.

HL7 CDC Export Debug

Select this option if users with this role can use the HL7 CDC export debug feature. See Debug HL7 CDC Export.

Dedup Reports

Select this option if users with this role can view deduplication reports.

Manual ELRs

Select this option if users with this role can send ELRs manually.

ELR Case Debug

Select this option if users with this role can view ELR log entries within the lab report.

Administrative PWQ Permissions

Case Deduplication

Select this option if users with this role can resolve case deduplication notifications from the Pending Work Queue.

Assign Condition

Select this option if users with this role can resolve assign condition notifications from the Pending Work Queue.

Patient Deduplication

Select this option if users with this role can resolve MPI notifications from the Pending Work Queue.

Investigation Workflow Permissions

Reassign Cases

Select this option if users with this role can change the assignment of cases to other users within the data access level.

Reopen Closed Cases

Select this option if users with this role can reopen closed cases (including superceded and canceled cases).

Reopen Completed Cases

Select this option if users with this role can reopen completed cases.

Reopen Reviewed Cases

Select this option if users with this role can reopen reviewed cases.

Complete Cases

Select this option if users with this role can mark a case as Completed.

Close Cases

Select this option if users with this role can mark a case as Closed.

Cancel Cases

Select this option if users with this role can mark a case as Canceled.

Superceded Cases

Select this option if users with this role can mark a case as Superceded.

Reviewed Cases

Select this option if users with this role can mark a case as Reviewed.

Change Investigation Status

Select this option if users with this role can change the investigation status.

Bulk Change Investigation Status

Select this option if users with this role can bulk-change the investigation status.

Change Case Classification

Select this option if users with this role can change a case classification.

Change Case Region Classification

Select this option if users with this role can change a case region classification.

Investigation Permissions

Add Human Cases

Select this option if users with this role can add human cases to the application.

Add Animal Cases

Select this option if users with this role can add animal cases to the application.

Export Case Data

Select this option if users with this role can export case data from searches.

Export Supp Case Data

Select this option if users with this role can export supplemental case data from searches.

Edit Alerts

Select this option if users with this role can create, edit, and remove their own alerts.

Super Reports

Select this option if users with this role can generate reports with no limits.

Automatically Receive Cases

Select this option if users with this role can be automatically assigned to receive cases. When the application searches for a user to assign a case to, it considers users with roles that have this permission enabled. This can be enabled or disabled per individual user.

New Search

Select this option if users with this role can perform a new search.

New Supp Search

Select this option if users with this role can perform a supplemental data search.

ELR Admin

Select this option if users with this role can delete ELRs.

Note Admin

Select this option if users with this role can delete notes.

Case Report Print

Select this option if users with this role can print an investigation quick report from the case reporting tab.

Bulk Action

Select this option if users with this role can perform bulk actions from a case listing.

Edit Label

Select this option if users with this role can assign or remove labels for investigations from the Case Reporting tab page.

Create New Label

Select this option if users with this role can create new labels from investigations. This permission can be granted only when the Edit Label permission is also enabled.

Bulk Remove Label

Select this option if users with this role can perform the following bulk actions from a case list: Remove one or more labels, Remove all labels, and Remove all and replace with. This permission can be granted only when the Edit Label permission is also enabled.

Edit Reporting Info in TB PAM

Select this option if users with this role can edit reporting information in TB PAM.

RVCT Export (TB 2.0)

Select this option if users with this role can generate RVCT exports (TB 2.0) and send them to CDC via CNMS.

Outbreak Permissions

Add Outbreak Events

Select this option if users with this role can add outbreak events to the application.

Edit Outbreak Events

Select this option if users with this role can edit outbreak events.

View Outbreak Events

Select this option if users with this role can view outbreak events.

Delete Outbreak Events

Select this option if users with this role can delete outbreak events.

Search Outbreak Events

Select this option if users with this role can search for outbreak events.

Export Outbreak Events

Select this option if users with this role can export outbreak events from searches.

Link Outbreak Events

Select this option if users with this role can link outbreak events with investigations.

Unlink Outbreak Events

Select this option if users with this role can unlink outbreak events from investigations.

Edit Outbreak Summary Forms

Select this option if users with this role can edit outbreak summary forms.

View Outbreak Summary Forms

Select this option if users with this role can view outbreak summary forms.

Export Outbreak Summary Forms

Select this option if users with this role can export outbreak summary forms.

Application Access

Access Sentinel

Select this option if users with this role can access the Sentinel application. Specific access to features and data elements is granted by the application.

Access PRISM

Select this option if users with this role can access the PRISM application.

Access ILI

Select this option if users with this role can view, edit, export, and search ILI entries.

ILI CDC Reports

Select this option if users with this role can access and run the ILI CDC reports.

Phys Card Admin

Select this option if users with this role are Physician Card Administrators and can enter data for any facility.

Phys Card Data Entry

Select this option if users with this role can create a new case using the Physician Card data entry screen.

CAUTION: Enabling this role disables access to all other parts of the application.

Program Access

The program groups that users with this role can have access to. Select a program group by clicking the plus icon for it. To remove it, click the minus icon that appears after an access area has been selected.

Report Program Access

The report program groups areas that users with this role can have access to. Select a report program group area by clicking the plus icon for it. To remove it, click the minus icon that appears after a report access area has been selected.

Data Access Level

Select a data access level for users with this role. Options include:

Statewide - The user has access to all users and cases in the application, depending upon other assigned permissions.
Region - The user has access to all users and cases assigned to the associated surveillance region.
Local - The user has access to all users and cases assigned to the associated surveillance jurisdiction.
Facility - The user has access to all users and cases created by users in the same associated facility.
Self - The user has access only to cases created by him or her.
None - The user has no access to users or cases. This is the default.

Edit a Role

To edit a role, first click the System Administration > Role Management menu link, then search for the role and/or locate it in the Roles list. Click the Edit button for the role in the list. The New Role page opens with that role's details pre-populated in the fields. Make any necessary changes and click Submit at the bottom of the page when finished. To cancel without saving any changes, click Cancel. You can also save as you work by clicking Save at the bottom of the page.

The available fields on the New Role page are the same as those listed in the Add a New Role section above.

Delete a Role

To delete a role, first click the System Administration > Role Management menu link, then search for the role and/or locate it in the Roles list. Click the Delete button for the role in the list. The role is deleted and users can no longer be assigned to it. It is best to remove the role from users who are assigned to it before deleting the role from the application (see User Management).