VOMS Organization/Facility Client User Guide (v. July 2018)

Search History

The Search History feature is used to search for and/or view all orders and transfers that have been placed, regardless of status. To access the Search History page in IWeb, click the Orders & Returns > Search History link in the VOMS menu.

Search for Orders, Transfers, Returns, or Wastage

On the Search History page (Orders & Transfers > Search History from the VOMS menu), select a search type tab on the top:

Orders
Transfers
Returns
Wastage

Enter the search criteria as needed and click Search. The search results appear in a list on the page. Click through the page numbers (or use the next and previous arrows) to view additional pages of results. Click the Export button to export the search results list. Click the order, transfer, return or wastage number to view the details for that one item.

The available search fields for each of the search types (orders, transfers, returns, and wastage) are as follows:

Search Fields and Options for Orders

Field/Option	Description
Organization/Facility Search	To search within a specific organization/facility, enter the name. The ability to change this field depends on user access level.
Order Number	To search for a specific order number, enter it here.
Order Status	To search for a specific order status, select it from the drop-down list.
Lot Number	To search for a specific lot number, enter it here.
Submit Date	To search for a specific submit date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Approval Date	To search for a specific approval date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Receipt Date	To search for a specific receipt date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Denial Date	To search for a specific order denial date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Limit orders by vaccines	To limit the search results to orders containing a specific vaccine, select the Yes option and enter a vaccine name in the Search Vaccine box.
Search Vaccine	If limiting the search results to orders containing one or more specific vaccines, select the Yes option for Limit order by vaccines and enter the vaccine name here.

Search Fields and Options for Transfers

Field/Option	Description
Organization/Facility Search	To search within a specific organization/facility, enter the name. The ability to change this field depends on user access level.
Transfer Number	To search for a specific transfer number, enter it here.
Lot #	To search for a specific lot number, enter it here.
Submit Date	To search for a specific submit date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Approval Date	To search for a specific approval date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Receipt Date	To search for a specific receipt date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Denial Date	To search for a specific transfer denial date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Limit transfers by vaccines	To limit the search results to transfers containing one or more specific vaccines, select the Yes option and enter a vaccine name in the Search Vaccine box.
Search Vaccine	If limiting the search results to transfers containing a specific vaccine, select the Yes option for Limit order by vaccines and enter the vaccine name here.

Search Fields and Options for Returns

Field/Option	Description
Organization/Facility Search	To search within a specific organization/facility, enter the name. The ability to change this field depends on user access level.
Return Number	To search for a specific return number, enter it here.
Lot #	To search for a specific lot number, enter it here.
Submit Date	To search for a specific submit date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Approval Date	To search for a specific approval date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Limit returns by vaccines	To limit the search results to returns containing one or more specific vaccines, select the Yes option and enter a vaccine name in the Search Vaccine box.
Search Vaccine	If limiting the search results to returns containing a specific vaccine, select the Yes option for Limit order by vaccines and enter the vaccine name here.

Search Fields and Options for Wastage

Field/Option	Description
Organization/Facility Search	To search within a specific organization/facility, enter the name. The ability to change this field depends on user access level.
Wastage Number	To search for a specific wastage number, enter it here.
Lot #	To search for a specific lot number, enter it here.
Submit Date	To search for a specific submit date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Approval Date	To search for a specific approval date range, click in the From and Through fields, select the From and Through dates from the calendar pop-up windows, and click OK.
Limit wastage by vaccines	To limit the search results to wastages containing a specific vaccine, select the Yes option and enter a vaccine name in the Search Vaccine box.
Search Vaccine	If limiting the search results to wastages containing one or more specific vaccines, select the Yes option for Limit order by vaccines and enter the vaccine name here.

View Order/Transfer/Return/Wastage Details

After performing a search, the search results are listed on the page. To view additional pages of search results, click a page number or the next/previous arrows. To export the search results list, click the Export button.

To view the details of a specific order, transfer, return or wastage item, locate it in the list and click the order/transfer/return/wastage number button. The item details open in a new Search History page. View the details and click the Back button to return to the search results list.

Depending on the item type and user access level, additional buttons may be available on the Search History pages. For example, authorized users can recreate a VTrckS file by clicking the Recreate VTrckS File button.

Order Search Results

The following column, fields and buttons appear in the search results for order searches:

Column/Field/Button	Description
Order #	Click the order number button to view the order. Click Back when finished viewing the details.
Order Status	The status of the order.
Organization/Facility	The name of the organization/facility.
Submit Date	The date the order was submitted, if applicable.
Approval Date	The date the order was approved, if applicable.
Denial Date	The date the order was denied, if applicable.
Receipt Date	The date the order was received, if applicable.
(Page Numbers)	If there are additional pages of orders, page numbers appear under the table. Click a page number to view the orders available on that page.
Displaying ___ Results per Page	Select 10 (default), 25, 50, or 100 from the drop-down list to display that number of rows in the table.
Export	Click this button to export the search results to a CSV file.

Transfer Search Results

The following column, fields and buttons appear in the search results for transfer searches:

Column/Field/Button	Description
Transfer #	Click the transfer number button to view the order. Click Back when finished viewing the details.
Transfer Status	The status of the transfer.
Sending Organization/Facility	The name of the sending organization/facility.
Receiving Organization/Facility	The name of the receiving organization/facility.
Submit Date	The date the transfer was submitted, if applicable.
Approval Date	The date the transfer was approved, if applicable.
Denial Date	The date the transfer was denied, if applicable.
Receipt Date	The date the transfer was received, if applicable.
(Page Numbers)	If there are additional pages of transfers, page numbers appear under the table. Click a page number to view the orders available on that page.
Displaying ___ Results per Page	Select 10 (default), 25, 50, or 100 from the drop-down list to display that number of rows in the table.
Export	Click this button to export the search results to a CSV file.

Return Search Results

The following column, fields and buttons appear in the search results for return searches:

Column/Field/Button	Description
Return #	Click the return number button to view the order. Click Back when finished viewing the details.
Organization/Facility	The name of the organization/facility.
Submit Date	The date the return was submitted, if applicable.
Approval Date	The date the return was approved, if applicable.
(Page Numbers)	If there are additional pages of returns, page numbers appear under the table. Click a page number to view the orders available on that page.
Displaying ___ Results per Page	Select 10 (default), 25, 50, or 100 from the drop-down list to display that number of rows in the table.
Export	Click this button to export the search results to a CSV file.

Wastage Search Results

The following column, fields and buttons appear in the search results for wastage searches:

Column/Field/Button	Description
Wastage #	Click the order number button to view the wastage. Click Back when finished viewing the details.
Organization/Facility	The name of the organization/facility.
Submit Date	The date the wastage was submitted, if applicable.
Approval Date	The date the wastage was approved, if applicable.
Wastage Reason	The reason for the wastage.
Wastage Quantity	The total quantity of the wastage.
Wastage Cost	The total cost of the wastage.
(Page Numbers)	If there are additional pages of wastage, page numbers appear under the table. Click a page number to view the orders available on that page.
Displaying ___ Results per Page	Select 10 (default), 25, 50, or 100 from the drop-down list to display that number of rows in the table.
Export	Click this button to export the search results to a CSV file.

Export the Search Results

To export the search results to review or print them in a CSV-formatted file, click the Export button that appears under the list of search results.