IWeb 5.17.5 User Guide|
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| IWeb 5.17.5 User Guide |
Use these steps to enter the information for the primary care physicians and other employees who administer vaccines (vaccinators).
Before adding a new physician or vaccinator, you must first conduct a search to make sure they have already been added to the application. Under the list of physicians/vaccinators in the Search Results, click Add.
If you attempt to add a physician or vaccinator who is already entered in the application, a message appears indicating that they already exist.
After clicking Add, the Physician/Vaccinator Maintenance [Add] page opens.
Enter as much information about the physician/vaccinator as possible (the required fields are in bold red text) and click Save.
The fields available on this page are as follows:
| Field | Description | |
First Name |
Enter the physician/vaccinator's first name. This field is required. |
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Middle Name |
Enter the physician/vaccinator's middle name. |
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Last Name |
Enter the physician/vaccinator's last name. This field is required. |
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Title |
Select the physician/vaccinator's title from the drop-down list. |
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Specialty |
Select physician/vaccinator's specialty from the drop-down list. If Other is selected, enter the specialty in the textbox that appears. |
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SSN |
Enter the physician/vaccinator's social security number (U.S.). |
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BOMEX |
Enter the physician/vaccinator's BOMEX number (Arizona). |
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DO |
Enter the physician/vaccinator's Doctor of Osteopathy state-assigned license number. |
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Medicaid PIN |
Enter the physician/vaccinator's Medicaid PIN. |
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Medicaid Group |
Enter the physician/vaccinator's Medicaid group number. |
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Medicare PIN |
Enter the physician/vaccinator's Medicare PIN. |
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Medicare Group |
Enter the physician/vaccinator's Medicare group number. |
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NPI |
Enter the physician/vaccinator's NPI number, which is a unique 10-digit ID number for covered healthcare providers.
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Medical License Number |
Enter the physician/vaccinator's medical license number, up to 30 characters/digits. |
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Terminal Distributor's License |
Enter the physician/vaccinator's terminal distributor's number. |
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Group NPI |
Enter the physician/vaccinator's group NPI number. |
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Other Provider ID |
Enter any additional provider IDs, up to 30 characters/digits in length.
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Organization (IRMS) |
Select the physician/vaccinator's associated Organization (IRMS) from the drop-down list. This field is required. |
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Facility |
Select the physician/vaccinator's Facility from the drop-down list. The Facility name may be the abbreviated version instead of the full name.
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Phone Number |
Enter the physician/vaccinator's phone number. |
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Phone Number Extension |
Enter the phone number extension. |
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Fax Number |
Enter the physician/vaccinator's fax number. |
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Enter the physician/vaccinator's email address. |
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District/Region |
Enter the physician/vaccinator's district or region. This is a whole number and may be automatically populated. |
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Inactive |
Select this option if the physician/vaccinator is inactive. Since records cannot be deleted, selecting this option flags it so that it cannot be used. |
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Automatic Ownership Blocked |
Select this option if the physician/vaccinator cannot "own" a patient. If this option is enabled, the physician/vaccinator does not appear in the drop-down list on the patient demographics page. |
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Comments |
Enter any additional comments, up to 254 characters. |
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Provider Tax ID |
Enter the physician's provider tax ID number. |
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Provider Tax ID Type |
Enter the physician's provider tax ID type. |
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Provider Taxonomy |
Select the physician's taxonomy from the drop-down list. |
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Type |
Select Physician, Vaccinator, or Physician and Vaccinator from the drop-down list. This field is required. |
Authorized users can edit existing physicians and vaccinators. Electronic signatures can be edited if the electronic signature pad is connected and the software is installed.
To edit a physician/vaccinator's information, search for the physician/vaccinator and click on the arrow button in the Select column for that physician/vaccinator in the Search Results list. On the Physician/Vaccinator Maintenance [Detail] page that opens, click Edit. Make any necessary changes on the Physician/Vaccinator Maintenance [Update] page and click Save.
The fields available on the Physician/Vaccinator Maintenance [Update] page are the same as detailed in the Add a New Physician/Vaccinator section.
To edit the electronic signature using the signature pad, have the authorized person sign and click one of these buttons: