IWeb 5.17.5 User Guide|
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| IWeb 5.17.5 User Guide |
A search is always performed prior to adding or updating physician and vaccinator information.
To search for a physician or vaccinator, click Physicians & Vaccinators > Search/Add. The Physician/Vaccinator Maintenance page opens. Enter the search criteria and click Search. The search results display in the lower portion of the page.
To view details about a physician or vaccinator, click the arrow button in the Select column for that physician/vaccinator in the list. The Physician/Vaccinator Maintenance [Detail] page opens where, depending on your access level and permissions, you can view the information, edit the details, view associated facilities, and add additional associated facilities.
To add a physician or vaccinator to a scan sheet, click the Add to Scan Sheet button located underneath the search results list.
When searching for a physician or vaccinator, these are the criteria you can use to conduct your search:
| Field | Description |
Type |
Select the type of person you are searching for from the drop-down list:
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Physician/Vaccinator Last Name |
Enter the physician or vaccinator's last name (or just the first few letters of the last name). The option is automatically selected after you start typing. |
Organization
(IRMS) |
Select the Organization (IRMS) or Group from the drop-down list (after which the option is automatically selected), or select Do Not Limit. |
Facility |
Select the Facility or Facility Group from the drop-down list (after which the option is automatically selected) or select Do Not Limit. |
VFC PIN |
Select a VFC PIN from the drop-down list, after which the checkbox will automatically be selected. |
Before adding a new physician or vaccinator, you must first conduct a search to make sure they have not already been entered. Under the list of physicians/vaccinator in the search results, click Add.
If you attempt to add a physician or vaccinator who has already been entered into the application, a message appears indicating that the physician/vaccinator already exists.
After clicking Add, the Physician/Vaccinator Maintenance [Add] page appears with some information already filled in if it was selected as search criteria, such as the type.
Enter as much information about the physician or vaccinator as possible (the required fields are in bold red text) and click Save.
The fields available on this page are as follows:
| Field | Description | |
First Name |
Enter the physician or vaccinator's first name. This field is required. |
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Middle Name |
Enter the physician or vaccinator's middle name. |
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Last Name |
Enter the physician or vaccinator's last name. This field is required. |
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Title |
Select the physician or vaccinator's title from the drop-down list. |
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Specialty |
Select a specialty from the drop-down list. If Other is selected, enter the specialty in the textbox that appears. |
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SSN |
Enter the physician or vaccinator's social security number (U.S.). |
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BOMEX |
Enter the physician or vaccinator's BOMEX number (Arizona). |
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DO |
Enter the physician or vaccinator's Doctor of Osteopathy state-assigned license number. |
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Medicaid PIN |
Enter the physician or vaccinator's Medicaid PIN. |
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Medicaid Group |
Enter the physician or vaccinator's group number. |
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Medicare PIN |
Enter the physician or vaccinator's Medicare PIN. |
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Medicare Group |
Enter the physician or vaccinator's Medicare group number |
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NPI |
Enter the physician or vaccinator's National Provider ID.
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Medical License Number |
Enter the physician or vaccinator's medical license number. |
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Terminal Distributor's License |
Enter the physician or vaccinator's terminal distributor's license number. |
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Group NPI |
Enter the physician or vaccinator's group NPI number. |
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Other Provider ID |
Enter any additional provider IDs, up to 30 characters in length.
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Organization (IRMS) |
Select the physician or vaccinator's associated Organization (IRMS) from the drop-down list. |
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Facility |
Select the physician or vaccinator's Facility from the drop-down list. Facility names in the list may be abbreviated names instead of full names.
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Phone Number |
Enter the physician or vaccinator's phone number. |
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Phone Number Extension |
Enter the physician or vaccinator's phone number extension. |
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Fax Number |
Enter the physician or vaccinator's fax number. |
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Enter the physician or vaccinator's email address. |
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District/Region |
Enter the physician or vaccinator's district or region. This is a whole number and may be automatically populated, depending on the application's configuration settings. |
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Inactive |
Select this option if the physician or vaccinator is inactive. Since records cannot be deleted, selecting this option flags the record so that it cannot be used. |
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Automatic Ownership Blocked |
Select this option to disable the physician's ability to "own" a patient. If this option is selected, the physician's name does not display in the drop-down list on the patient demographics page. |
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Comments |
Enter any other optional information for the physician/vaccinator. This field holds 254 characters. |
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Provider Tax ID |
Enter the physician or vaccinator's provider tax identification number. |
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Provider Tax ID Type |
Enter the physician or vaccinator's tax ID type. |
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Provider Taxonomy (Allopathic / Osteopathic / Internal Medicine) |
Select the provider taxonomy from the drop-down list. |
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Type |
Select Physician, Vaccinator, or Physician and Vaccinator from the drop-down list. This field is required. |
Authorized users can edit physician/vaccinator details and add an electronic signature if the Electronic Signature Pad and corresponding software has been installed.
To edit a physician or vaccinator's information, search for the physician/vaccinator and click on the arrow button in the Select column for that physician/vaccinator in the Search Results list. On the Physician/Vaccinator Maintenance [Detail] page that opens, click Edit. Make any necessary changes on the Physician/Vaccinator Maintenance [Update] page and click Save.
The fields available on the Physician/Vaccinator Maintenance [Update] page are the same as detailed in the Add a Physician/Vaccinator section.
To edit an electronic signature using the signature pad, have the authorized person sign and click one of the available buttons: