VOMS State User Guide

Prebooking

States that have the Prebooking feature enabled can collect orders from providers and import spreadsheet files to automatically create the orders for the vaccines in VOMS. The normal workflow for this feature is as follows:

State creates prebooking order sets.
State assigns prebooking order sets to prebooking categories.
State assigns providers to prebooking.
Providers prebook the vaccines and quantities.
State sets the percentage used for calculating the allocation during the prebooking approval process for the Order Cycle. file.
State updates and fulfills prebooking requests and approves prebooking orders.
Orders are shipped and received as the regular vaccine orders.

Step 1: Prebooking Order Set

The prebooking order set may have already been created. If not, see Define Order Sets for more information.

Step 2: Create Prebooking Categories

Prebooking categories may have already been set. If not or if any changes need to be made, see Define Prebooking Categories for more information.

Step 3: Assign Providers to Prebooking

See Assign Providers to Prebooking for more information.

Step 4: Provider Prebooking Request

See Provider Prebooking Request for more information.

Step 5: Prebooking Percentage Allocation

See Prebooking Precentage Allocation for more information.

Step 6: Approve Vaccine Orders

Orders are automatically placed in the Orders for Review and Approval queue of the Approve Prebooking page, with the status of Approved. Approved amounts can be modified, if necessary. Follow the normal workflow steps to send the order(s) to VTrckS.

Step 7: Ship and Receive Orders

After the Prebooking orders are approved and ready to be shipped, shipping files can be uploaded and used as they are for other order types. See Import Shipping Files.

Once the Prebooking order is approved by the authorized user and the file is imported, providers can view the orders and order statuses on the Orders & Returns > Orders & Transfers page (see Orders & Transfers). Orders can be received as per normal. Once received, inventory is updated with the vaccines as usual (see Receive an Order/Transfer).