IWeb 5.17.5 School Nurse Module User Guide

School Nurse - Schools Menu

The name, address, city, state, status, and type of individual schools are initially entered by the Registry Client user or the Administrator. If a search does not locate a school, contact the appropriate registry administrator.

The School Nurse module allows a School Nurse user to select a school's grade levels with the School Menu's Edit Schools option. These are the grade levels that are then used in reporting. The three links available in the School Menu category are:

Edit Schools
Roster
Absenteeism (appears after a patient is selected)

Edit Schools

Before editing a school's grade levels, a search must be conducted for that school. To do so, select Schools > Edit Schools from the menu, after which the School Maintenance page opens. Enter the search criteria and click Search. The search results appear at the bottom of the page. If a school was selected after the user logged in, that school may be listed in the Search Results section prior to a search being conducted.

The search criteria fields are as follows:

Field	Description
Name	To narrow the search results by school name, enter either a few characters of the name or a unique word in the name.
City	To narrow the search by city, enter the name of the city.
State	The state name may be pre-populated and read-only.
County/Parish	If the county/parish was assigned to the user, this field may be pre-populated and read-only. Otherwise, enter/select the county/parish name.
School District	To narrow the search results to a specific school district, select it from the drop-down list.
Inactive	To narrow the search results by active status, select Active Only (default), All Schools, or Inactive Only from the drop-down list.
School Type	To narrow the search results by school type, select it from the drop-down list (i.e., Public or Private).
School Code	To narrow the search results to a specific school code, enter it here.

After the search results are displayed, you can select a specific school by clicking the arrow button located in the Select column. Other columns include School Name, City, State, and Inactive (status).

Once a school is selected, the information for that school is populated in the School Maintenance fields at the top of the page, and the grade levels are listed below that.

In addition to the fields listed above, additional fields include: Address, Zip Code, Phone Number, Fax, School Facility Type, County District Number, Average Enrollment, and School Email Address. Some states may have additional state-configured fields.

To assign a grade level to the school, select it in the Available Grade Levels box and click the >> button to move it to the School's Grade Levels box. Multiple grades can be selected and moved together. To remove a grade level from a school, select it in the School's Grade Levels box and click the << button, after which it is removed from that box and placed again into the Available Grade Levels box.

Click Save when finished selecting grades for the school.

Roster

The student roster feature is used for reviewing and managing associated students. To access this feature, select Schools > Roster in the menu. The School Roster Menu page opens. Select the options on which to limit the report, then click View Roster. The limit by options include:

Limit Report by Options	Description
School	If not pre-populated, enter the school name. This field is required.
Grade	To limit the report by grade level, select this option and then select the grade level from the drop-down list.
Series	This is a state-configurable option (Administration > School Nurse > Define Report Series) and is required. Select the vaccination series from the drop-down menu. Note that if a series contains a trailing zero (0), it is not displayed on the report. Also note that the ACIP Recommended Vaccinations is a mandatory series option, but other series are configured by the system administrator.
Sort By	To sort the report by a specific field, select it from the drop-down list. Examples: Last Name (default), First Name, Grade.

The School Roster opens on a new page, with the following fields, options, and buttons:

Field / Option / Button	Description
School	Name of the school for which the roster was run.
Grade	The grade levels for the roster.
	The name of the selected vaccination series.
Last Name	The student's last name.
First Name	The student's first name.
Birthday	The student's birthdate.
SIIS Patient ID	The student's SIIS patient ID number.
Status	The vaccination status: UTD (up to date), Due (due for vaccination(s)), Past Due.
Grade	The student's grade level.
Move To?	To move the student to a different grade level, select the grade level from the drop-down list.
Remove?	Select this option to completely remove the student from the roster (for example, if the student moved to another state or school district).
Move all to	To move all of the students to another grade together, select the grade level from the drop-down list.
Select All	Click this button to select all of the students to remove all of them from the school roster.
Cancel	Click this button to cancel your changes without saving them.
Add New Students	Click this button to add a new student. The Patient Search/Add page opens. See School Nurse - Patient Menu for more information.
Save Roster Updates	Click this button after making student updates, to save the changes.

Absenteeism

This feature provides the ability to search, add, and edit the number of student absences for a specific time period. To access this feature, first select a patient/student (see School Nurse - Patient Menu) and then select Schools > Absenteeism from the menu. The School Absenteeism page opens for the student's school.