VOMS State User Guide

Prebooking

States that have the Prebooking feature are able to collect orders from providers and import spreadsheet files to automatically create the orders for the vaccines in VOMS. The normal workflow for this feature is as follows:

States assign providers to prebooking.
If not already created, the State creates the Prebooking order set.
Providers prebook the vaccines and quantities.
The State sets the percentage used for calculating the allocation during the prebooking approval process for the Order Cycle.
The State updates and fulfills prebooking requests and approves prebooking orders. file.
Orders are shipped and received as the regular vaccine orders.

Step 1: Assign Providers to Prebooking

See Assign Providers to Prebooking for more information.

Step 2: Prebooking Order Set

The Prebooking order set may have already been created. If not, see Define Order Sets for more information.

Step 3: Provider Prebooking Request

See Provider Prebooking Request for more information.

Step 4: Prebooking Percentage Allocation

See Prebooking Precentage Allocation for more information.

Step 5: Approve Vaccine Orders

Orders are automatically placed in the Orders for Review and Approval queue of the Approve Prebooking page, with the status of Approved. Approved amounts can be modified, if necessary. Follow the normal workflow steps to send the order(s) to VTrckS.

Step 6: Ship and Receive Orders

After the Prebooking orders are approved and ready to be shipped, shipping files can be uploaded and used as they are for other order types. See Import Shipping Files.

Once the Prebooking order is approved by the authorized user and the file is imported, providers can view the orders and order statuses on the Orders & Returns > Orders & Transfers page (see Orders & Transfers). Orders can be received as per normal. Once received, inventory is updated with the vaccines as usual (see Receive an Order/Transfer).