VOMS Organization/Facility Client User Guide (v. July 2018)

VOMS Organization/Facility Client User Guide

The Vaccine Ordering Management System (VOMS) complements the CDC's Vaccine Tracking System (VTrckS). VOMS provides a convenient way to handle orders directly from within the registry.

The goal of the stand-alone VOMS application is to manage inventory for all of the providers in the registry. This allows state and local health jurisdiction administrators to have an electronic visibility to all providers in the state. Other VOMS features include provider agreements and reports.

This is the VOMS Organization/Facility Client User Guide, which covers topics that general users might need to know.

For instructions on administrative/state user tasks such as Approvals & Management and application configuration settings, see the VOMS State User Guide.

VOMS Features

The following are VOMS-related features, although they are not always performed by the same person:

• Administration - see Admin & Settings
• Inventory Reconciliation
• Add/Edit Inventory
• Correct Decrementing
• Provider ordering - see Create a New Order
• Order receiving - see Receive an Order
• Order transfers - see Create a New Transfer
• Vaccine Advertisement
• Order sets - see Create a New Order, Define Order Sets, Assign Order Sets to Organizations/Facilities, and Vaccine Selection
• Vaccine Returns
• Cold Storage
• Provider Agreements
• Reports

The user access levels and permissions determine what each user can view and do within the application. A user with permission to place orders, for example, may not have permission to approve orders. See the IWeb Administrator User Guide for information about access levels and permissions.

Keycloak Roles and IWeb Access Levels/Permissions

If single sign-on (SSO) is used, the following IWeb roles / access levels / permissions are required for users (Registry Client, Organization Client, and/or Facility Client) to be able to access both IWeb and VOMS through Keycloak SSO:

• Access VOMS
• Access IWeb
• Provider Level Permissions
• State Level Permissions (required even if not a state-level user)

Note that the optional Keycloak roles to access the various applications should match user permissions when applicable. If IWeb and Keycloak permissions and roles do not match, the user may see a blank screen or not be able to access organizations or facilities.

There are two methods by which these roles can be assigned:

• Through the user's account in IWeb, either as an update to an existing user account or when entering information for a new user
• On an upgrade of an existing non-SSO IWeb instance to an SSO-enabled IWeb. In this case, the business logic is controlled by IWeb and users are granted access to VOMS when the have the following specific IWeb permissions:
• Lot Number Manager Access
• Provider Ordering
• State/Local Order Approver
• Vaccine Ordering Management

Note that users with View permissions (Registry View, County View, Organization View, and Facility View) are not able to access the VOMS application.

Supported Platforms

The supported platforms for VOMS are as follows:

Related topics:

• Accessibility in VOMS