Import Profile Issue Resolution Settings

Once a message is parsed, it is reviewed for potential data quality issues. Not every issue is necessarily a data quality issue. However, issues should be reviewed for each interface to determine how each issue should be handled. View the referenced code tables.

Use the following settings to define how to handle an issue:

Ignore - Don't pay attention to the issue
Warn - Log a message for later review
Error - Log a message for later review and don't allow the message to be accepted or processed

Many issues can be assigned the following settings. These settings are not detailed in the table for each issue:

is missing - The value is missing. If a component of a segment is flagged to error if missing, and the segment is not included in the message, it does not error
is unwanted - The value is sent, but unwanted. Used when the state does not want to collect the field
is unrecognized - The value sent is an unusual code value, but can be mapped in the code value table

Use the following tabs to define the import profile issue resolution settings.

Patient Tab

Vaccination Tab

Deferral Tab

Next of Kin Tab

Guardian Tab

Missing guardian information is ignored if the patient is 19 years of age or older.

Message Header Tab

Contraindication Tab

Insurance Tab

Difference vs. Template

Additional Validation Tabs

Additional validations occur after PHC Hub has accepted a message, but before IWeb submission.

Description	Error Message
Verify the IRMS SYS ID is a non-negative number	Invalid IRMS system ID.
Verify the Vaccine date is present and not in the future	Invalid or missing vaccination date.
Verify that either a patient ID or a billing patient ID is submitted	Missing patient ID.
Verify that a patient ID is not submitted along with a billing patient ID	IRMS patient ID and Billing patient ID both present.
Verify at least one SIIS, CDC, CPT, or ICD-9 code has been submitted	ASIIS vaccine code not found.
Verify that if both of the CDC and SIIS codes are missing and/or invalid, the CPT code is present and valid	ASIIS vaccine code not found.
Verify that if all three of the CDC, SIIS, and CPT codes are missing and/or invalid, the ICD-9 code is present and valid	ICD-9 code not found.
Verify that if just the SIIS code is missing or invalid, the CDC code is present and valid	CDC vaccine code not found.
Verify that if the SIIS code is present, that it is valid	ASIIS vaccine not found.
Verify that the specific vaccination isn't being blocked from entry	Administered vaccination cannot be unspecified antigen.
Verify the patient hasn't been blocked	IRMS sys-pat ID blocked; Patient deleted from registry.

Issue Resolution Name	HL7 Field	Description
Patient	PID
is eligible for VFC, but no guardian was submitted		The patient's date of birth is less than 19 years with no guardians. Only when the patient has a valid guardian are the other issues raised.
Patient Gender	PID-8
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the code value table.
Patient First Name	PID-5.2
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
is truncated		A name greater than 48 characters. Names greater than 48 characters do not fit in the database column.
Patient Last Name	PID-5.1
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
is truncated		A name greater than 48 characters. Names greater than 48 characters do not fit in the database column.
Patient Middle Name	PID-5.3
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
is truncated		A name greater than 48 characters. Names greater than 48 characters do not fit in the database column.
Patient Mother's Maiden Name	PID-6
Patient Address Street	PID-11.1
is invalid		Considered invalid if one of these values: anywhere, nowhere, test1, test2, test3, address, address1, address2
Patient Address Street2	PID-11.2
is invalid		Considered invalid if one of these values: anywhere, nowhere, test1, test2, test3, address, address1, address2
Patient Address City	PID-11.3
Patient Address Country	PID-11.6
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table. Two and three character code sets are accepted. Two character codes are returned for 2.3.1 and three for 2.5.1.
is unrecognized		The code is not listed in the Country code value table.
Patient Address County	PID-11.9
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the County code value table.
Patient Address State	PID-11.4
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the State code value table.
Patient Address Zip	PID-11.5
is invalid		Considered invalid if: Not 5 characters in length (all must be numeric) Not 9 characters (all must be numeric) Not 10 characters in length (and the 6th character is a "-") Not a US zip code
Patient Alias	PID-9
is missing		No value is included.
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Patient Alias First	PID-9.2
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Patient Alias Last	PID-9.1
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Patient Alias Middle	PID-9.3
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Patient Multiple Birth Indicator	PID-24
is unrecognized		The code is not recognized.
Patient Birth Order	PID-25
is unrecognized		The code is not recognized.
Birth Order and Birth Indicator are inconsistent		Values are inconsistent if the Patient Multiple Birth Indicator is "N" and the Patient Birth Order is greater than 1. Any value less than or equal to 0 is considered unrecognized. Only recognized values are validated against the Birth Order and Multiple Birth Indicator.
Patient Death Date	PID-29
is invalid		The incoming value is a date that cannot be parsed because it is not in a format that is understood.
is in the future		The date is in the future from the sent date.
is before the vaccination date		The date is before the vaccination date.
is before the patient's date of birth		The date is before the patient's date of birth.
Patient Medicaid Number	PID-3
is invalid		The value is less than 1 or more than 15.
Patient SSN	PID-3, PID-19
is invalid		Considered invalid if: Contains characters other than 0-9 Is one of the following values: 987-65-4320, 987-65-4321, 123-45-6789
Patient Primary Language	PID-15
is deprecated		Not applicable at this time.
is unrecognized		The code is not listed in the Language code value table.
Patient Phone Number	PID-13
is invalid		The value is in an improper format and cannot be parsed. May be caused by a length other than 7 or 10 characters or an issue with parentheses.
Patient Primary Facility ID	PD1-3.3
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the Facility ID code value table.
Patient Primary Facility Name	PD1-3.1
Patient Primary Physician ID	PD1-4.1
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the Physician ID code value table.
Patient Publicity Code	PD1-11
is unrecognized		The code is not recognized.
Patient Race	PID-10
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the Race code value table.
Patient Immunization Registry Status	PD1-16
Patient VFC Status	PV1-20.1
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the VFC code value table.
Patient Consent	PD1-12
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not recognized.

Issue Resolution Name	HL7 Field	Description
Vaccination Patient Vaccinations Quantity	RXA
is missing		No vaccinations are in the message.
exceeds 10		A message contains more than 10 vaccinations given on a single day. More than 10 vaccinations can be sent at the same time as long as 10 or fewer of them were given on the same date.
Vaccination	RXA
is historical; with same encounter submission date		A vaccination is historical, but the administered date is the same as the submission date.
is not recorded as a single vaccination event		When the vaccination lot numbers, manufacturers, and dates of any two or more vaccinations match, it is assumed they should be part of a combo vaccination.
Vaccination Date	RXA-3
is invalid		The incoming value is a date that cannot be parsed because it is not in a format that is understood. Currently accepts format: YYYYMMDD. When a date less than 8 digits is passed in the RX-3 field and the issue resolution is set to: Error - The message is rejected Warn or Ignore - The Vaccination Date is Invalid warning is raised, the date is changed to a valid date, and the new date is passed to the registry
is after the lot expiration date		The lot number expiration date is before the vaccination date.
was more than 30 days ago		The vaccination date is more than 30 days from the submission date.
is an ACIP schedule violation		A violation of the licensing criteria has occurred.
is after the patient's death date		The patient's death date is before the vaccination date.
Vaccination ID	ORC-3	No validations raised for historical vaccinations.
is not unique		Not a unique ID to any newly administered vaccinations.
Vaccination Action Code	RXA-21
Vaccination Administered Units	RXA-7
Vaccination NDC Number	RXA-5.1, RXA-5.4
is invalid		The code is recognized, but it is marked as invalid in the code value table.
is unrecognized		The code is not listed in the NDC Vaccine Code code value table.
Vaccination CPT Code	RXA-5.1, RXA-5.4
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the CPT Vaccine Code code value table.
Vaccination CVX Code	RXA-5.1, RXA 5.4
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the CVX Vaccine Code code value table.
is CVX and CPT codes are inconsistent		The codes are not from the same vaccine group established by the CDC.
Vaccination Completion Status	RXA-20
is unrecognized		The value is not recognized.
is inconsistent with refusal reason		When the RXA-18 (Refusal Reason) field is populated, the value of the RXA-20 (Vaccination Completion Status) field should be RE. If any other value is populated in the RXA-20 field, the value is marked as inconsistent.
Vaccination Facility ID	RXA-11.1, RXA-11.4, MSH-4.1, MSH-4.2
is invalid (inactivated in the IIS); on an administered vaccination		The ID is recognized on an administered vaccination, but is inactive.
is invalid (inactivated in the IIS); on a historical vaccination		The ID is recognized on a historical vaccination, but is inactive.
is unrecognized; on an administered vaccination		The value sent is an unusual code value, but can be mapped in the code value table.
is unrecognized; on a historical vaccination		The value sent is an unusual code value, but can be mapped in the code value table.
exceeds maximum length		Exceeds 25 characters.
Vaccination Information Source	RXA-9
Vaccination VIS Publication Date	OBX 29768-9, 69764-9
is invalid		The incoming value is a date that cannot be parsed because it is not in a format that is understood. Checks length of date sent.
is in the future		The publication date is a future date from the sent date.
is after the vaccination date		The publication date is after the vaccination date.
Vaccination VIS Barcode	OBX 69764-9
is invalid		Not available at this time.
is unrecognized		The barcode is not in the list PHC Hub has on file. The file is updated periodically from the posted CDC values.
Vaccination VIS Given Date	OBX 29769-7
is invalid		The incoming value is a date that cannot be parsed because it is not in a format that is understood. Checks length of date sent.
is in the future		The VIS given date is a future date from the sent date.
Vaccination Lot	RXA-15	No validations raised for historical vaccinations.
is invalid		One or more instances of the lot number exist in the IIS, but none of them are active.
is unrecognized		There are no active or inactive lot numbers in the IIS that match.
does not match manufacturer code		If there is at least one lot number in the IIS with a matching lot number and the vaccine code indicated is in the same group as the vaccine code on one or more lot numbers in the IIS, the manufacturer code is checked for consistency among the lot numbers.
does not match funding source		If there is at least one lot number in the IIS with a matching lot number and the vaccine code indicated is in the same group as the vaccine code on one or more lot numbers in the IIS, the funding source code is checked for consistency among the lot numbers.
does not match expiration date		If there is at least one lot number in the IIS with a matching lot number and the vaccine code indicated is in the same group as the vaccine code on one or more lot numbers in the IIS, the expiration date is checked for consistency among the lot numbers.
does not match vaccine group		The value doesn't match the vaccine group.
Vaccination Lot Expiration Date	RXA-16
is invalid		The incoming value is a date that cannot be parsed because it is not in a format that is understood. Checks length of date sent.
Vaccination Manufacturer	RXA-17
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is listed in the code value table.
Vaccination VFC Status	OBX
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the VFC code value table.
Vaccination Funding Source	OBX
is invalid		The mapping has been deactivated in the registry.
is unrecognized		The funding source is not created in the Define Lookups > Define Funding Source in the registry.
VFC Eligibility and Funding Source are inconsistent		There's an inconsistency between the provided eligibility and funding source.
Vaccination Entering Organization	ORC-17.1
Vaccination Ordering Provider	ORC-12
is invalid		The physician/vaccinator is in the list, but is inactive.
is unrecognized		The value is not in the physician/vaccinator list.
Vaccination ID of Vaccinator	RXA-10
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
Vaccination Route	RXR-1
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
Vaccination Anatomical Site	RXR-2
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.

Issue Resolution Name	HL7 Field	Description
Deferral Substance Refusal Reason	RXA-18
is unrecognized		The code is not recognized.
Deferral Substance Refusal Date	RXA-3
is invalid		The incoming value is a date that cannot be parsed because it is not in a format that is understood. Checks length of date sent.
is after the lot expiration date		The lot number expiration date is before the deferral date.
was more than 30 days ago		The date is more than 30 days ago.
is after the patient's death date		The patient's date of birth is after the deferral date.

Issue Resolution Name	HL7 Field	Description
Next of Kin First Name	NK1-2.2	Names can contain 48 characters. Alphabetic characters, hyphens, apostrophes, and spaces are all valid.
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Next of Kin Middle Name	NK1-2.3	Names can contain 48 characters. Alphabetic characters, hyphens, apostrophes, and spaces are all valid.
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Next of Kin Last Name	NK1-2.1	Names can contain 48 characters. Alphabetic characters, hyphens, apostrophes, and spaces are all valid.
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Next of Kin Phone	NK1-5
is invalid		Considered invalid if it is an improper format and cannot be parsed. May be caused by a length other than 7 or 10 characters or an issue with parentheses.
Next of Kin Address County	NK1-4.9
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the code value table.
Next of Kin Relationship	NK1-3
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
is unrecognized		The code is not listed in the code value table.
Next of Kin SSN	NK1-33
is invalid		Considered invalid if: Contains characters other than 0-9 Is one of the following values: 987-65-4320, 987-65-4321, 123-45-6789

Issue Resolution Name	HL7 Field	Description
Guardian First Name	NK1-2.2	Names can contain 48 characters. Alphabetic characters, hyphens, apostrophes, and spaces are all valid.
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Guardian Middle Name	NK1-2.3	Names can contain 48 characters. Alphabetic characters, hyphens, apostrophes, and spaces are all valid.
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space. Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Guardian Last Name	NK1-2.1	Names can contain 48 characters. Alphabetic characters, hyphens, apostrophes, and spaces are all valid.
is invalid		Considered invalid if: Contains characters other than A-Z, a-z, single quote, dash, period, or space Is one of the values defined in the Bogus Names field (Application Settings > Bogus Names)
Guardian Phone Number	NK1-5
is invalid		Considered invalid if it is an improper format and cannot be parsed. May be caused by a length other than 7 or 10 characters or an issue with parentheses.
Guardian Address Street	NK1-4.1
is invalid		Considered invalid if one of these values: Anywhere, Nowhere, Address, Address 1, Address 2
Guardian Address Street2	NK1-4.2
Guardian Address City	NK1-4.3
is invalid		Not currently available.
Guardian Address State	NK1-4.4
is invalid		The code is recognized, but is either inactive or marked invalid in the code value table.
Guardian SSN	NK1-33
is invalid		Considered invalid if: Contains characters other than 0-9 Is one of the following values: 987-65-4320, 987-65-4321, 123-45-6789