Sentinel 5.18.8 User Guide

Outbreak Events List

The Outbreak Events tab page displays the list of outbreak events stored in the application. The list of events can be sorted by clicking on a column header (except for the Outbreak Name column). Under the list of current events, the number of events displayed on the page is listed (for example, Showing 1 to 10 of 25 entries) and on the right side of that are page number buttons. Click the page numbers and Next and Last buttons as needed to display any additional events.

The Outbreak Events tab page has the following fields, options, buttons, and columns:

Field/Option/Button/Column	Description
Current Search	Select the outbreak event to search for from the drop-down list. The following options appear in the drop-down list: All Active Outbreak Events All Outbreak Events Active outbreaks that have a outbreak event form assigned to it Inactive outbreaks that have a outbreak event form assigned to it. All Inactive outbreaks displays [I] in the end of the outbreak event name
Action Menu	This button is displayed when you select an outbreak event in the Current Search drop-down list. Select one of the following options to perform an action: Outbreak Summary - Select this option to view the summary. This option appears if an outbreak event in the Current Search drop-down list has a summary form associated with it Import Outbreak Events - This option is visible when the Import Outbreak Events permission is granted in Outbreak Permissions. It allows you to import the data from a CSV file and creates the new outbreak event. See Import an Outbreak Event Download Import Template - Select this option to download the template of the selected outbreak event. This option is visible when the Import Outbreak Events permission is granted in Outbreak Permissions Public Online Reporting - Select this option to manage public online reporting for the outbreak event. This option is visible when the Public Outbreak Event Link permission is granted in Outbreak Permissions. Also see Public Online Reporting
New	Click this button to add a new outbreak event. See Add/Edit an Outbreak Event.
Search	Click this button to search for an outbreak event. See Search for an Outbreak Event.
Export	Click this button to export the search results. See Export an Outbreak Event.
Show/Hide	Click this button to select the fields to be displayed on the Outbreak Events tab page.
Show ___ entries	Select from the drop-down list the number of entries to display on the page: 10, 15, 20 or 25.
(select)	Select this option to add an action for the selected outbreak event.
Outbreak Event ID	The system-generated outbreak event ID.
Investigation ID	Click the Link link to view the outbreak event linked with the investigation. See Link an Outbreak Event with an Investigation.
Outbreak Name	The name of the outbreak.
Patient's Name	The name of the patient.
Date Of Birth	The patient's birthdate.
Current Sex	The patient's current gender.
Online Report	Displays the online reporting status of an outbreak event. See Online Reporting.
Added Date	The date and time the outbreak event was created.
Last Change Date	The date and time the outbreak event was last changed.
Edit Outbreak Event ID icon	Click this icon to edit the outbreak event details. See Edit an Outbreak Event.
Delete Outbreak Event ID icon	Click this icon to delete the outbreak event details.

Delete an Outbreak Event

To delete an outbreak event, click the Home > Outbreak Events tab, then search for the outbreak event and/or locate it in the outbreak event list. Click the Delete icon ( Delete Outbreak Event ID icon ) for the event in the list.

CAUTION: When an outbreak is deleted, the outbreak event link is also deleted in all investigations to which the outbreak was attached. All of the outbreak event information is also deleted from the investigation.

Import an Outbreak Event

Users with the Import Outbreak Events permission can import the core data of an outbreak event form from a CSV file. Once the outbreak event is created, you can add or edit the information by clicking the Edit icon for the outbreak event on the main Outbreak Events tab page. See Edit an Outbreak Event.

To import an outbreak event:

Click the Home > Outbreak Events tab.
Select the outbreak event from the Current Search drop-down list.
Select the Import Outbreak Events option from the Action menu (), which appears next to the Current Search field. The Import Outbreak Events for [Outbreak Name] Outbreak Events pop-up window opens.
You can either use a downloaded outbreak event template or upload a CSV file to create the new outbreak event.

To download an outbreak event template, either select the Download Import Template option from the Action menu or click on the download a template here link on the Import Outbreak Events for [Outbreak Name] Outbreak Events pop-up window. The template of the outbreak event selected is downloaded as a CSV file. Enter all the required outbreak event information in the CSV file, save the file, and then upload the file. The new outbreak event is created and displayed in the outbreak events list.

The CSV file can contain one or more of the following core data information depending on the fields available in the selected custom outbreak event form:

Last Name
First Name
Date of Birth
Current Sex
Home Phone
Work Phone
Home Email

Address Street 1
Address Street 2
Address State
Address City
Address County
Address Zip

For example, if the custom form contains these core data fields: Last Name, First Name, Date of Birth, and any custom form element, the downloaded import template contains all the core data fields that are present in the selected outbreak event form.

If you do not enter any required field data in the CSV file and try to upload the file, the upload fails and displays an error. You can add additional column headers to the CSV file, but the warning is displayed with the name of the column not imported from the file. You must follow these instructions when entering the data for the CSV file:

Drop-down List - To enter the values for the drop-down list field, either enter the code value or the display value. The display value is not case sensitive, but the code value is. For example, the valid values for the Current Sex field are: M, Male, male, MALE; not m or mal
Date - The date field value should be in the MM/DD/YYYY format
Phone Number - The phone number field value should be in the XXX-XXX-XXXX format
Zip Code - The out-of-state or in-state zip code field value should be in the XXXXX or XXXXX-XXXX format

To upload a file, click the Upload a file button on the Import Outbreak Events for [Outbreak Name] Outbreak Events pop-up window. Either select the file from the location or drag and drop the CSV file onto the Upload a file button. The file name is displayed in green on the Import Outbreak Events for [Outbreak Event Name] pop-up window with the successful import confirmation message. Click the X button to close the pop-up window and return to the selected Outbreak Events List page. If you upload an empty CSV file, the file name is displayed in green on the Import Outbreak Events for [Outbreak Name] Outbreak Events pop-up window with a successful import confirmation message and a warning for the unrecognized columns.

Export an Outbreak Event

To export the list of all active and inactive outbreak events, click the Export button on the Outbreak Events tab. The Outbreak Event Export pop-up window opens. Select one or more outbreak event forms to include and click Export. To cancel without exporting the information, click Cancel.